November Newsletter
New Solutions,
New Partnerships,
New Milestones
As the fund industry continues to digitalise its core operations, we’re excited to share several important developments shaping the way our clients manage governance, compliance and investor servicing.
This month marks the launch of our new digital Co-Sec automation solution, designed to streamline board governance, resolutions, filings and approvals through a fully integrated workflow.
“If it can be repeated, it can be automated”
NEW RELEASE
✨ Transforming Governance Through Digital Co-Sec
When clients come to us, it’s often because their Company Secretariat processes have become too manual, too fragmented, and increasingly difficult to manage as their organisation grows. Preparing resolutions, coordinating approvals, tracking signatures, and staying ahead of regulatory deadlines can quickly turn into a time-consuming administrative burden. They want structure, traceability, and efficiency — without compromising compliance.
The Co-Sec Challenge
In many cases, their governance workflows are scattered across emails, shared drives, spreadsheets, and PDFs. Documents move back and forth with no central source of truth, approvals take longer than they should, and compliance monitoring requires constant follow-up. Clients tell us they need a solution that brings order and automation to this core function.
The Solution
We deliver a fully digital Co-Sec workflow that centralises every step — from submission to filing — into one secure platform. The impact is transformative.
Any new requirement — an appointment, resignation, statutory update, or transaction — can be submitted directly in the system. The Co-Sec team reviews the request and generates draft documents using pre-configured templates.
Legal, compliance, and management review drafts in a single workspace, reducing back-and-forth and speeding up validation.
Once approved internally, board packs and resolutions are shared with directors through a secure portal. Automated notifications keep everyone aligned.
Directors vote electronically, with real-time visibility on participation, quorum, and outcomes. Decisions move forward faster, with full transparency.
Approved documents are sent for signature through integrated e-signature tools. The platform manages signature order and stores the complete audit trail.
Signed documents are automatically stored in the entity records. Statutory filings are completed on time, supported by reminders and compliance dashboards.
The Impact
Clients benefit almost immediately:
+ Governance cycles accelerate — from weeks to days
+ Traceability improves, with full visibility on votes, signatures, and filings
+ Administrative workload drops, freeing teams for higher-value tasks
+ Compliance strengthens thanks to automated reminders and audit logs
+ Directors and shareholders enjoy a better, fully digital experience
What once required heavy coordination becomes a smooth, controlled, and collaborative process.
THERE IS MORE
Check out those other modules!
✨AI in Regulatory Reporting: Turning Compliance into Intelligence
Last month we introduced our Annex IV reporting module and how it automates Data extraction I Classification of assets & investors I Validation check as well as the XML generation and Secure Transmission. A process covered in minutes, thanks to the clever use of macros and AI.
At FinaStream, we’ve gone beyond the buzzword to apply AI where it truly adds value in regulatory reporting.
+ Prospectus & KID Extraction AI — Automatically extract key product information (objectives, benchmarks, target investors) from legal documents, cutting hours of manual work.
+ AI-Powered Consistency Checker — Leverage NLP to detect inconsistencies across multilingual PRIIPs KIDs and keep your disclosures aligned across markets.
AI won’t replace expertise — it enhances it.
👉 The result? We’re making regulatory reporting smarter, faster, and more reliable.
✨ Presenting the Value for Money (HMI) Module
We are pleased to introduce our new Value for Money (HMI) module, designed to provide clear, data-driven insights into product positioning and competitiveness.
The module includes:
+ Fee Comparison: Benchmark product fees against relevant competitors.
+ Performance Comparison: Track product performance relative to benchmarks.
+ Product Classification: Visualise product positioning through clear benchmarking.
👉 The result? Transparent, regulator-aligned insights that help decision-makers evaluate costs and performance with confidence.
Check out our Partner Highlight below to find out more...
PARTNER HIGHLIGHT I Finalyse
✨'Value for Money’ module: Market Analysis & Compliance for Stronger Competitiveness
As regulatory expectations continue to rise and customer demands evolve, ensuring that insurance and financial products deliver genuine value has become a strategic priority. FinaStream is proud to announce the partnership with Finalyse, to provide a comprehensive Value for Money support framework designed to evaluate the competitiveness, fairness, and regulatory alignment of its product offering.
This combined expertise allows for a robust, data-driven assessment of how your products compare to market peers, supervisory requirements, and customer expectations — ultimately reinforcing transparency, trust, and product performance.
A Complete 360° Analysis of Product Value
Our periodic review covers all dimensions that influence the value delivered to customers:
A detailed evaluation of management fees, arbitrage fees, commissions, and ancillary costs, benchmarked against industry standards to identify competitive gaps or optimisation opportunities.
An analysis of net performance relative to benchmark indices and comparable market products, providing a clear view of competitiveness and long-term value creation.
Assessment of available guarantees, their relevance for policyholders, and alignment with industry best practices to ensure adequate protection and differentiation.
Evaluation of operational excellence — from processing times to digitalisation and accessibility — complemented by customer satisfaction surveys to capture real user perception.
Verification of how Environmental, Social and Governance criteria are integrated into the offering. This includes adherence to SFDR and EU Taxonomy requirements, as well as alignment with customer sustainability expectations.
Deliverables: A Clear and Actionable Value for Money Assessment
Each review concludes with a structured assessment that supports both regulatory compliance and strategic decision-making:
✅ Confirmation of compliance with the fair treatment of customers principle.
✅ Identification of gaps between your offerings and market best practices.
✅ Concrete, prioritised recommendations for improvement.
✅ A proposed operational action plan to strengthen competitiveness, transparency, and customer satisfaction.
👉 The result? A Strategic Advantage, Not Just a Regulatory Exercise
Beyond meeting supervisory standards, this Value for Money approach positions our customers to reinforce product attractiveness, improve customer trust, and enhance long-term competitiveness. By combining regulatory insights with strategic analysis, FinaStream and Finalyse help you continuously elevate the value delivered to its clients.We’re expanding our use of AI to:
- Automate document classification and checks
- Provide predictive insights on fund data quality
- Accelerate compliance workflows
Meet The Team
Dedicated professionals driving our success
Frédéric Duquenne
Co Chief Executive Officer
Frédéric started exploring the benefits of optimising financial operations at the University of Liège as a researcher on the parametrisation of utility functions and large-scale optimisation of financial problems.
In 2019 he launched FundProcess, a FinTech platform built on the vision that integrating an Integrated Development Environment (IDE) within Asset Manager core systems is key to achieving the technological agility the fund management industry demands.
Now, as Co-CEO of FinaStream — together with Pierre de Backer’s expertise — Frédéric continues to expand this vision, bringing our capabilities to the Legal and Fund industries with the goal of streamlining processes such as Co-Sec, Fund Formation, Onboarding and Regulatory Reporting … amongst others.
" AI will not replace humans, but those who use AI will replace those who don't “
